Timesheet & Project Management Blog

The goal of this blog is to provide tips and ideas for improving time tracking and project managment for our customers and other interested people.

Manage your Shop-Floor

 

From https://www.stdtime.com/barcode.htm Standard Time® helps you manage work order, WIP, employee time, etc.

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Employee Time Tracking

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Track Time and Work Orders

From https://www.stdtime.com/barcode.htm Track employee time and workorders #manufacturing #workorders #MadeinUSA

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Assembly line ideas for Manufacturing

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Tracking Inventory and BOMs on the Shop Floor

From https://www.stdtime.com In this video we’ll take a brief look at inventory and bill of materials in Standard Time®. Or scanning materials on the shop-floor. You’ll notice a list of inventory items over here on the left-hand side. You can add new ones by going to this + symbol and adding them manually. Or going to the File menu, choosing Import and bringing them in from another system using the CSV file format.
 
Let’s take a look at some of the commonly used properties over on the right-hand side. Certainly, the name and description are useful as the internal SKU and Vendor Manufacturing SKUs which you can scan on the shop-floor. You may also have an internal Code that you would like to scan. Certainly, the Qty in stock is useful which represents the number of items you have on hand and the level of at which you reorder and how many to reorder each time.
 
You may notice that over on the left-hand side that the inventory items are organized by folder. Consider scrolling down and choosing a folder for each kind of inventory item or use or location within your organization. And giving them an attachment image to display within a bill of material. You notice over on the left-hand side that you have some items with a different icon. This is one of them, this is actually a bill of material. It turns out that this is just and inventory item with subitems. If I click here, you can see the subitems within this bill of material. Including barring sleeve, jacket assy and so on and the quantities of each item.
 
Turns out you can scan both inventory and bill of materials on the shop-floor. Let’s go to the Home (All Views) and choose Scan barcodes. As we said before you can scan the internal SKU Vendor or Manufacturer SKU including the name itself. Or you may have an internal code that you’d like to scan. The results of those scans is normally to deduct from stock when you are consuming them on the shop-floor. But you may also add to stock when you receive them at the receiving dock.
 
You may also want to create a timestamped expense record to document when materials are consumed on the shop-floor. And provide traceability back to the original employee and job and so on. Turns out you can scan several other items related to inventory if you click this little button in the upper left, choose Things to scan on the shop floor. Up pops a webpage and you can scroll down and find more things to scan related to inventory.
 
There’s a very brief overview of inventory and bill of materials in Standard Time.
 
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Tracking Time and Materials on the Shop Floor

From https://www.stdtime.com We’ve talked a lot about time and materials in Standard Time® in other videos. It is in fact the primary purpose of Standard Time. In addition to work order tracking, project management, slotting jobs for production, employee availability and so on. Let’s take a look at the actual time and materials records in Standard Time.
 
We’ll start by going to the Time Logs icon in the Home (All Views). Double click on a record, you see the properties on the right-hand side. Each record has a start/stop time, actual work, sometimes a quantity and those are traceable back to the original employee, project, task and activity and so on. Same sort of thing with Expenses; double click on a record, you see the properties on the right, same sort of thing. You’ve got the time stamp, amount and traceability back to the original employee/client project and so on.
 
How do these records actually get into Standard Time? Well, in the case of Time Logs, you could start by clicking the plus symbol in the upper-left corner and enter a time log manually. Or you could scan project and task barcodes on the shop-floor to start and stop a timer. Or you could enter time directly into the timesheet.
 
Same sort of thing with expenses, you’ve got the plus symbol here to create a new expense record manually. Or scan inventory and expense templates on the shop-floor. You may see these time and expense records organized in the timesheet by Monday-Sunday columns. Or you could view them on a daily bases with the calendar or shown in a chart by time period. Same sort of thing with the expense calendar; shown on a daily bases or on the expense chart by period.
 
Did you notice that each of the views can have a different filter criteria to guard against especially long lists that are useful for no one? In this case I could go to the filter tree, choose a project and then go to a completely different view and choose a different project. Now each of the views is filtered by a different project and has a different list. You’ll also notice that sometimes views are auto filtered. Again, to guard against those exceptionally long list.
 
Consider going out and taking a look at the video on scanning barcodes on the shop-floor to start and stop a timer. And give these plus buttons a try to enter new time and expense records into Standard Time.
 
 
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Scan Barcodes on Shop Floor for Manufacturing

From https://www.stdtime.com You probably already know that one of the primary things Standard Time® is used for is to scan barcodes on the shop-floor in manufacturing to start and stop timer and collect time and materials.

Let’s go into this Scan Barcodes view and get a look at how it might work by actually scanning some barcode labels. But the first thing you might be asking is - where do I get the actual labels to scan? It turns out you can create those right in Microsoft Word®. What I’ve done here is typed in some text and then go up to the Font menu and chose the ID Automation font. Out they come on the printer and ready to scan in Standard Time.

Let’s go ahead and start by scanning a user name and then a job and then a task. A timer has now started so let’s deduct some inventory from stock. Now the person can go off, start the work they do and when they come back, they would scan the word Stop. It is now asking me for a quantity, which I’ll scan in, and I’ve just collected time and materials with just a few scans.

If the employee goes off on a break or lunch and comes back and wants to start the same task; they could then scan their user name and then scan Restart Last Job and the timer would restart. Very nice, very simple and easy to use on the shop-floor.

While we’re in this view I’d like to draw your attention to just a few more things. Let’s go ahead and start by this little icon in the upper left corner. I click it and up pops a little menu of things you can do. The first thing I wanted to draw your attention to was Barcode Defaults. It turns out that you can set up some defaults for a scanning station so that people would scan less information; makes it a little easier. If you have a certain scanning station or tablet that is dedicated to a certain employee or a job or a task or certain values; you could setup those defaults here and then that person would not need to scan those.

The second thing I’ll draw your attention to in this view is Barcode Required Scans. You may remember that I had to scan a quantity. Will turns out that is just a required scan that I set up. This is a way for you to extend or add to the number of things that Standard Time will ask for when scanning on the shop-floor. I simply set up one for quantity and it then asks me how many items I produced. Very simple way to collect additional information.

The third thing I’ll draw your attention to from this view is a little stand-alone program called BC. Turns out you can collect all this time and materials with a little stand-alone program that you can deploy to tables or laptops or small scanning stations on the shop-floor. Instead of the full Standard Time program. Employees would simply scan and that is all they can do within the BC program.

There you have it. Very simple way to collect time and materials and other information on the shop-floor for manufacturing with barcode labels.

See more at: https://www.stdtime.com

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Standard Time® 2022 Projects and Project Tasks

From https://www.stdtime.com In previous videos you may recall that we took a look at general navigation within Standard Time® and the icons that you see here in the Home and Home (All Views). And that we went into the Project Assistant to create new jobs or projects or work orders and tasks. This video will take a deeper look into projects and project tasks.

Let’s go ahead and start by clicking on the Projects icon. You’ll notice a list of all the jobs in the system at this time and you may notice that jobs are broken down by folder and some cases sub-folders. And that the icons look different depending on whether the job is active or inactive. And you may recall that you can double click to open up the properties of each job on the right-hand side.

Turns out you can also filter this view by opening up the filter and choosing options from the left-hand side. Multiple options will reduce the list even more and you can click the x button to go back to your original list.

Now let’s take a look at project tasks. Go over to the Home (All Views) and then into the Project Tasks icon. You’ll see a list of all the tasks in the system. Remember you can click to show the properties on the right-hand side. You’ll notice that jobs are broken down by subproject and by task. You can scan barcode labels with these tasks names to start and stop a timer; or enter time directly into the timesheet where you will see the same project tasks.

This lets you perform some project management. There are a lot of other things you can do with project tasks, including resource allocation and employee available. But we’ll get into those in a later video. By way of review, you would normally start by going to the Project Assistant to create or duplicate jobs which will add new items to your list of projects and project tasks.

Go ahead and get started with this, create some new jobs and tasks. In later videos we’ll take a look at other things you can do with project tasks. Including looking out into the future to see where jobs might be slotted for production or where employees may take on new jobs. And to see their employee availability into the future.

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Getting started with projects, jobs and work orders

From https://www.stdtime.com One of the things you soon discover about Standard Time® is that it is all about projects and jobs and work orders. Those projects are normally jobs that come into your shop or organization and your employees would track time and materials to them. You as a manager or administrator would perform some project management. Slotting them for production and getting them ready for your employees. This video will go into creating new projects in Standard Time.

You’ve probably seen this icon either in the File menu or the Tools menu or any of the Home pages. Let’s go ahead and click the icon and create a new job. Up pops an assistant with the steps I’ll follow. Click next; you have the option to duplicate an existing job and all the tasks or to create a new job and new tasks or to simply add tasks to an existing job.

I’ll go ahead a choose an existing job because I want the tasks in that job. Click next; I don’t have to enter the tasks because those will be duplicated. Click next then choose an existing client to bill time and materials to. Next and then finish. My job shows up on the left-hand side. This popup is asking if I want to require everyone to scan barcodes or enter time into the timesheet for these project tasks. The answer to this question is normally yes but I will choose no here, you should normally click yes here.

My job shows up here, double click, properties are on the right and I’ll change the work order number. Now I am ready to begin tracking time in the timesheet or with barcodes. I’ve got a ready-made list of tasks that came from that other job. Click one, properties show up on the right-hand side where I can perform some project management. Or set up the properties for this job.

Let’s go over to Home (All Views) and see a list of all the jobs that are currently in Standard Time. The list is here on the left, this is the job I just created with properties on the right. You can right click on any job and see a context menu for all the things you can do with that job. When you’re finished with a job you probably should go over to the active choice and change this to No, I’ll double click-that changes it to No and you notice the icon is gray. I’ve just decommissioned this project.

There you have it. Very simple way to create a new job in Standard Time. In future videos we will go into tracking time and materials to jobs including scanning barcodes to start and stop a timer and entering time and materials into a timesheet.

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Standard Time® 2022 Overview: Home Page Commands

From https://www.stdtime.com For those looking for another overview of Standard Time® 2022, this is actually the second video. The first one we looked at navigation and commands. This one will take a slightly deeper dive into the commands that you see on the Home and Home (All Views) pages. You may remember the Home and Home (All Views) commands in the previous video, here we’ll just look at the icons or commands.

I’ll draw your attention to these sections along the left-hand side. If you go to the Home page, click on any plus symbol you’ll see those same sections and the same icons next to them. Where you can create your own launch screen.

Or use the Home (All Views) with pre-installed icons. Let’s go ahead and take a look at each of these commands. The first few are just for learning more about Standard Time. Then we come to licenses which are required for each employee who uses Standard Time. Running reports for time and materials, scanning barcodes to start and stop the timer, creating new projects, jobs, work orders, the employees under their work groups, clients or customers that you’ll bill time and materials to, kinds of work you perform, upcoming tasks that may be shown in a 30-day calendar. Your inventory in stock or bill of materials and billing clients for time and materials.

The timesheet is actually a grid with Monday-Sunday columns that employees can enter time into if they’re not scanning barcodes. Time Logs is very similar, just a list of all records that may be shown on a calendar or a chart with bars for periods like day, week, month and so on. Expenses or materials are similar, may be shown on a calendar or chart. Time Off is for vacation, sick, personnel, comp time and the accrual of hours for employees. They may be shown on a calendar or also on a chart.

Work in Progress is a dashboard that shows the status of all your jobs that are currently in progress; maybe on the shop-floor or out in the field. The status of Employees and the jobs and tasks that they’re currently working on.

Out into the future for work load and employee availability to take on new jobs. Also, into the future would be Project Revenue. Billing Rates for your time and materials for invoicing. Holidays for upcoming time off. Scripts that are used to enhance Standard Time, integration with Microsoft Project® and QuickBooks® and finally templates for materials you may use on a regular basis.

You can go over to the Home page, click on any plus symbol and add icons to create your own custom launch screen; just click and go. Or use the preinstalled icons in the Home (All Views). That is an overview of Standard Time 2022. I’ll urge you to go out and look at that previous video that shows the navigation and commands. And also to go out and download and take a look for yourself. Good luck!

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