Any project can go over budget, and over schedule. Hey, things happen. But watch out for a culture of slippage?
A culture of slippage?
Yes. Sometimes companies, or even just some projects fall into a culture where demanding adherence to the schedule is set aside. Nobody wants to be the bad guy. Nobody wants to push employees to finish every task on time, and get onto the next one as soon as possible. Driving people like that can make you look bad. But somebody has to do it.
Why not let your timesheet do a little of the "bad" work. Watch and see how.
Mike with Standard Time® back with Ray White of Scoutwest the developers of Standard Time. Answering your questions on how to use Standard Time just a little bit better. Ray, got an email, employees are camping out on tasks; meaning staying too long. How can we control that?
Ray: That happens often when a client has approved a certain number of hours or you know this project has to be done in a certain amount of time. You can’t linger on certain things, you’ve got to get these projects done.
Let’s switch over to the screen. I’m going to show you an example of this first of all. Then I’m going to show you how you can control it. I’ve got a task here all set up, I’m going to put some time into it, a couple hours, press tab.
This little pop up has occurred because the employee has exceeded the amount of time that they’re allocated or allowed for that task. You can see the error limit is 120%, they’ve already gone 350%. Way over, that can’t happen you’ve got to keep these projects tight.
I’m allowed to proceed because I’m an administrator, normal end users may not proceed in a situation like this.
There are warnings and then there’s errors. Let’s go ahead and take a look at those but this is the screen that controls those, keeps people from camping out.
Keeps those projects tight, keeps those people moving. Let’s go over to the project tasks tab. We’re looking at the timesheet right now I’m going to click another tab right here project tasks. This is the project we’re talking about I’m going to open up that project and this is the place to do it.
There’s a field here called task percent warning. So this can be set to any number you like, I’ve set it to 95. So when this task reaches 95 you’re pretty much telling the employee OK, you have a little more leeway but let’s finish up because this is pretty much done.
That encourages people to do what it takes to finish this task, get this project out, keep things tight and move on.
What happens when they really blow the schedule? I’ve set it to 120%, you can set it to whatever you want; 150%, 200 if you have to you can up this if you need to. But this pretty much shuts people off. They need further authorization.
Why would you do that? Sometimes the client has authorized a certain amount, they won’t pay any more. Or you may know you just got to get this project moving. Those are the numbers you would set and then that’s going to affect what happens when you go over to a task like this and try to put some more time into it. That’s the answer.
Mike: Problem solved. We’re answering more of your questions next time. Submit your questions at the website, we’ll see you then.