Short Intros
Want a quick snapshot of the time tracking and timesheet features? This is it! Quick videos... not too deep... bite-sized descriptions of the greatest timesheet on earth.
Expect to be inspired. These videos will inpire you to try some of these techniques in your own organizaion. Consultants, engineers, manufacturing shops, or just companies that need a good employee timesheet will al find something interesting to try.
Let us know what you think!
Timesheet Approvals
Customer Login and ProjectBot App
Mileage Tracking for Consulting
DCAA Timesheet Compliance
Timesheet Pay Periods
Barcode Scanning
Email Notifications
Blocks of Support Time
Project Portfolios
Customize Client Invoices
Microsoft Project Timesheet
QuickBooks Timesheet Integration
Utilization and Effective Billing Rates
Better Than a Spreadsheet
Five Time Tracking Features
Task Warnings
Quick Tasks Timer
Timesheet Favorites
Project Rollups
PTO Accruals
Project Revenue Forecasting
Project Billing Rates
Timesheets Tasks
Android and iOS Apps
Employee Availability Graph
Dan's Day
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Timesheet Approvals
If you require employees to submit their timesheets, this may be helpful. Learn how users submit timesheets and how managers approve them. Submitting timesheets is optional, and approving them is optional. But your company policy might require it. Usually approving timesheets is a way to make sure hours are logged against the correct client or project. -
Customer Login and ProjectBot App
Let your customer's see the status of the project you are working on. With a special login URL they can see all the time and expenses for each project. The ProjectBot app also does the same thing on smartphones. Client don't need to call you every day for status because it's all right there for them to look over. They can even approve time and expenses. -
Mileage Tracking for Consulting
Mileage records are a special form of expense. Keep track of your odometer distance and destination for tax purposes. This can be done on both the desktop and smartphone timekeeping apps. -
DCAA Timesheet Compliance
If you do US government contracts you'll probably need a timesheet that is DCAA compliant. Learn more here plus see other videos and resources on stdtime.com for more information. -
Timesheet Pay Periods
You schedule your time periods - one week, two weeks, 15/16 days or one month. You set the time. -
Barcode Scanning
Follow the progress of a product being made with barcode scanning. You'll also be able to track time with this app. -
Email Notifications
While working on a project, get an email notification to remind you to put in missing time in your timesheet, send in a time-off request; hear back from your boss, get notification you're on a new project. -
Blocks of Support Time
Manage your support time that has been sold to your clients. When the time starts to run out you sell more time to your client. -
Project Portfolios
Projects can be grouped into portfolios and get pertinent information about them. -
Customize Client Invoices
You'll be able to send out customized invoices to your clients. Invoice templates are simple RTF documents. Just edit them in any word processor. Set your corporate style; add your logo, and rearrange tags anywhere you like. ST will fill in the fields and create a new RTF document for your client invoice. -
Microsoft Project Timesheet
Import your MPP files into your timesheet. All your MS Project tasks will show up in the Project Tasks view. Click the 'Timesheet' option for every task you want to see in the timesheet. Only the tasks assigned to you will show up. MS Project resources must match ST usernames to be visible in the timesheet. -
QuickBooks Timesheet Integration
Send your time and expenses directly to QuickBooks, and then bill clients directly from QB. QB is the perfect Accounts Receivables app, and ST is the perfect time tracker. Put the two together. You'll get project task tracking, PTO accruals and vacation tracking, expenses and reporting. -
Utilization and Effective Billing Rates
Are your consultants fully utilized? What is your effective billing rate? In other words, the rate you are actually getting from all the hours you pay for? For instance, an engineer billing at a lower rate but has a lot of billable hours can bring in more than somebody at a higher rate with few hours. Here's how to find your effective billing rate. -
Better Than a Spreadsheet
Did you know that spreadsheets don't make good timekeeping apps? Or good timesheets? This video will explain why. It's mostly because you can lose billable hours without realizing it. If you knew how those hours were 'misplaced' you would scrap the free spreadsheet and use a professional timesheet. Watch and learn. -
Five Time Tracking Features
Sure, ST is a nice time tracking app. But time tracking is probably not all you do. How about tracking projects? Or keeping track of expenses, mileage, or vehicles. Do you take vacation? If so, then you probably have to keep track of vacation accruals and PTO. All those little things keep a business running. And they're all in ST. -
Task Warnings
It happens... employees camp out on tasks they feel comfortable with. But you can't have that. You have to keep things tight... keep projects moving... don't blow past authorized hours... or bloat client invoices. Now you have a way to keep those tasks on tracking and finish projects up on time and on budget. -
Quick Tasks Timer
Quick Tasks are an easy way to start and stop the timer. You'll see a list of tasks in the Quick Task window. Each one has a checkbox next to it. Just click it to start the timer. And then click it to stop. All your time is automatically entered into your timesheet. You'll also see those quick tasks down on your phone. Just tap to start and stop the timer on the phone. Time records are automatically synchronized with the cloud or desktop. -
Timesheet Favorites
Sometimes your timesheet can be too cluttered with projects. The list is too long to be practical. Here's the solution: Timesheet favorites. Just pick the projects you're working on now, and you only see those. All the other projects are hidden. That makes it easy to get in and out. It one more way to make the timesheet more relevant to you. -
Project Rollups
Project and subproject rollups are free in the app. Look in the Project Tasks view. Every project that has tasks will be displayed, with all the tasks under them. Many of the task fields are totaled up at the project and subproject levels. Here are just some of them: Duration, Actual work, Remaining work, Percent complete, and Material cost. -
PTO Accruals
Learn how vacation tracking and PTO accruals work with the timesheet. Have you noticed the 'airplane' icon in the timesheet. That's for requesting time off. Vacation, sick, personal, training, ect. When a new time off request is approved, hours are subtracted from the employee's bank of hour. New hours are accrued periodically. -
Project Revenue Forecasting
Forecast project revenue with a sales funnel. Set the revenue you expect from the project. Then set the percentage of likeliness that you'll get the deal. Start and finish dates indicate when you expect to get the project. All this information feeds into a bar chart that shows revenue for the next 12 months. -
Project Billing Rates
Each consultant bills at a different rate for each project. You set the default employee rates, and the project rates for each employee. Now time logs automatically compute the client billable amount for every entry they make. In addition to employee billing rates, you can also use categories, roles, or Option Year Funding rates for government contracting. -
Timesheets Tasks
Timesheet tasks are assigned to users, so you only see the ones that are relevant to you. You don't other people's tasks or projects. That means your timesheet is shorter and more relevant. Collapse the projects you're not working on, and you only see the tasks for today. -
Android and iOS Apps
Track time and expenses on your smartphone. Look for native Android and iOS apps in the app store. Search for 'Scoutwest' to find them. These timekeeping apps sync with the Web or Windows Editions. You can track time and expenses anywhere, and have the data synchronized automatically. -
Employee Availability Graph
Need to find somebody to work on your project? Or curious how busy a certain person is? There's a graph for that. It's a bar chart that shows how many projects and tasks a certain person is dedicated to. Just pick the person, and you see how busy they are, and if they are available for your project. -
Dan's Day
Dan is a consultant. He uses ST for everything from time and expenses to client billing and PTO tracking. There's a lot here for consulting firms. Managers get email notifications and popups that keep projects on track, and keep the business in the black. Watch how Dan uses uses ST to his advantage.
