You're collecting some great information in your timesheet. But did you know that you there's about twice as much information to see? Click the "Project Tasks" tab and you'll be amazed. There's a lot of new information you might have never seen. Scroll down and watch the video.
Project Management Information
For instance, did you know that your timesheet is probably already collecting and comparing actual work with estimates? You're getting a percent complete from that information completely free.
Did you know that cost information is already being compiled for you? Client costs and salary costs.
There more to see in the video below.
Video transcription: Today I'm going to show you how you can double the value you're getting from your timesheet. You may be already using it for employee hours, client billable, invoicing and those sorts of things. It turns out Standard Time® can collect information about tasks, links, dates, cost and other things. Those things can double the value you're getting right now from your timesheet. So let's go ahead and take a look.
I'm over in the timesheet and you see some hours collected. There's projects along the left Monday-Sunday on the top. And then you've got your totals at the bottom. If I crack open a project then you see the actual tasks under it and the hours that are logged to it.
Client Billing and Project Tracking
That's all really good, great, you've collected some hours for invoicing, project tracking, client billing. All of that has a lot of value right here in the timesheet but look what happens when I switch over to this little tab called project tasks.
You see a list of your projects here and open up the same project that I saw in the timesheet. First of all you see a lot more tasks than you see in the timesheet. Because these are the ones assigned to me. I go back to the project tasks and you have an exhaustive list assigned to everyone. The first thing you can do here is compare your actual work against your estimates.
So you've a column of estimates, a column of actual work that comes from employees and then you have a percent complete and a percent complete bar. It doesn't stop there, there's a lot more you can do in this view.
I'm going to go ahead and hide some of these columns, just because I'm hiding them doesn't mean that Standard Time is not collecting the information. I can right click on this and choose insert column and let's go and add client rate and cost client.
Client and Salary Costs
That would be the rate the client is expected to pay and the total cost. But look at all these other costs values you get for client and for salary. You can add these columns at any time; all of this is completely free because Standard Time will collect the information as you type hours into the timesheet.
Now your project task view is collecting dollars. And you can see each one of these tasks has a client right column, a cost client that would ultimately end up on those invoices. Let's take a look at some other things. Hide columns here, in this time I'll go up to the view menu and choose columns rather than right clicking.
Let's go ahead and throw in the Gantt chart. We'll make these columns look real nice. Now you've got your tasks in a graphical representation of those tasks over on the right hand side. You might see some task links and other things in this view. But you've got a nice graphical view of your project and so you can see those task bars. Up to view columns, let's go ahead and remove that and look at some of the other things we could put in here.
We could put in starting date, each task also has a finish date. Let's go ahead and add that. There are due dates, scroll down, due dates. Now your view is all date related. A lot of things that can be put into this view to really add value to that timesheet.
You're putting hours in and those hours are feeding into project task view. One last time we'll go into the view menu choose columns and look at some of the other things we can add. I won't actually add them I just want to point out you have a link column, there's materials, you have messaging, predecessors, if you have links, project manager, you have quoted values. There's things like resources, skills, task warnings, extra fields you can put in, year to date values and of course you have custom values that you can add yourself. Add those custom values and they go for each task.
Lot of things you can use in the project task view to double the value of your timesheet.