Connect employee workstations to a Microsoft Access database.  Scroll down for more detailed instructions and a video for connecting to SQL Server.


When sharing databases with multiple employees, you have two choices; Microsoft Access and Microsoft SQL. (You can use MS SLQ Express or SQL Server.) If you have more than ten employees who will be sharing the database, you should opt for MS SQL because it is more robust. If you have less than ten employees, MS  Access will be fine. This video shows how to share an MS Access database. Here are the basic steps shown in the video:

    1. Install and run Standard Time® on your local machine
    2. Choose File, Exit before proceeding to stop the app (You cannot just click the red close button.)
    3. Use Windows Explorer to open the “Documents\Standard Time” folder
    4. Copy “Standard Time.mdb” to a file server location where every employee can access it
    5. Make sure every employee has read and write access to the network folder
    6. Open the Control Panel
    7. Open System and Security
    8. Open Administrative Tools
    9. Open Data Sources (ODBC)
    10. Click the File DSN tab
    11. Scroll to the “Standard Time mdb” File DSN and select it
    12. If you are using 64-bit Windows open this version of the ODBC Administrator instead: C:\Windows\SysWOW64\odbcad32.exe
    13. Click Configure
    14. Click Select
    15. Navigate to your file server location (where you copied  the Standard Time.mdb database)
    16. Choose “Standard Time.mdb” from the list
    17. Click OK, OK to close the ODBC Administrator
    18. Restart the app
    19. Repeat these steps on each workstation to connect each employee to the database

Now that all your employees are connected to a shared database, you can begin to set up the product so employees see the shared data on their timesheets.


Here are some steps to set up the product:

    1. Choose Tools, Clients to add clients you will do business with

    2. Choose Tools, Projects to add jobs your employees will log time to in the timesheet

    3. Choose Tools, Users and Organization to enter employee logins (normally Windows login names)

    4. Choose Tools, QuickBooks, Import Customers and Items, if you use QuickBooks for billing

Also see: Video: SQL Server Database, Video: Transfer MS Access Database


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