Blackout periods prevent employees from taking time off when they are needed for special events.
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Want a simple way to discourage employees from taking time off during critical times?  Here’s a solution!  It’s called Time Off Blackouts.

The scenario goes like this… you are planning a huge rollout of your new product or service… and when you least expected it, two of your key employees decide to take the week off.  Ouch!!!

Or how about this zinger… you’ve invited a key customer to visit your business… you want him to see the place buzzing with activity and allow him to interact with employees and get comfortable with the place…  but on that day, three employees are out on personal days.  Yikes!!!  The place is empty and the customer wonders if anybody even works there.

How do you deal with those kinds of situations?  Blackout periods!


Time Off Blackout Message


Blackout periods let administrators control time off requests made in the timesheet.  When they enter their vacation requests in the timesheet, they are presented with a message telling them why that date can’t be taken.  So… the employee simply chooses another date.  Easy!  You’ve just saved yourself from a bad day.


How to set up Time Off Blackout Periods:

  1. Click on the Time Off tab

  2. Right-click anywhere

  3. Choose Time Off Blackout Periods

  4. A new dialog appears

  5. Choose the new Tools menu in that dialog

  6. Choose New Blackout Period

  7. Fill out the form and click OK


Fields you have available to you:

  1. Name: A simple name of the event.  This is the first description the employee will see.  Make it short and sweet.  They’ll probably get the message right off.  But if not, there’s a more lengthy description available.  See the next field.
  2. Prompt: A larger description of the event, which you can explain why employees can’t take time off during that date range.
  3. Assign To Users: Assign this blackout period to just the users that it affects.  Not everybody in the company may be affected by this.  Assign it to only the people that it affects.
  4. Date Range: Set the dates and times that this blackout period affects.


After you do this, the system will immediately begin checking those date ranges for new time off requests.  Employees are notified with a simple popup.  How much simpler could it get?  This is just another way to automate your timesheet.


Time Off Blackout Setup


Also see: Video: Time Off Calendar, Video:Time Off Accruals for Vacation, Sick, PTO, etc


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