Verify the client billing rates for each employee and project



How can you verify that the rates you are charging clients are correct? Each project many have different billing rates. Each employee may have different rates. And each employee may have different roles, which have different rates.

So how can you tell what you are actually charging?

The answer is simple. Use the ‘Client rate’ field in the Time Log view.

Client rate field

Click the Time Log tab to show a list of time records from the timesheet. Optionally filter that view by a project and user. That will reduce the number of records and show only the ones you are concerned with. Choose View, Columns. Add the ‘Client rate’ column. The Time Log view now shows exactly what you are charging for each time segment. Verify the values you see in the ‘Client rate’ column with what the client is expecting.

Cost client field

Optionally show the ‘Cost client’ field in the Time Log view. This value is the results of hours times rate. It is the final cost the client is expected to pay for this one time log. Each time log may be different because the hours will likely vary. Invoices simply total this value for all time logs. This is the final result your client will see.

User field

It’s also value able to show the ‘User’ field in the Time Log view. This lets you see which user logged the hours. The billing rate for each employee may be different, so this identifies the user associated with each time log record.

Salary fields

The ‘Salary rate’ and ‘Cost salary’ fields are also valuable in verifying the salary costs for each time record. Again, the ‘User’ field is important to identify which employee logged the time.

Billing and salary methods

Each project may use a different method to calculate billing and salary values. Normally, all your projects will use the same methods. You’ll find methods that work for you, and use them for all projects. Choose Tools, Projects. Click on a project and choose the billing and salary methods from the dropdowns at the right. The default is ‘By user rates’ which you can override for each project.

Override User rates

Choose Tools, Employee Billing Rates to enter different rates for each project and user. You’ll notice that each employee can assume roles for each project. You can use role rates or override employee rates for each project.


Also see: Billing Rates, Client Billing Rates, Project Costing and Budgets


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