Need engineers or techs for your project?  There's a chart for that. It's called the Resource Allocation bar chart.  Or Employee Availability, depending on how you look at it.

consultants love ST

"What's the difference between resource allocation and employee availability?"


A resource allocation bar chart shows how many hours employees are scheduled to work.  Flip that over and it's an Employee Availability bar chart.  Either way, you get the idea.  You can see which employees are booked and which are free.  Find the employee of your dreams and assign them to your project. They'll get an email telling them they're on the team.

Watch the video below, and then this resource allocation video.



Focusing on employee availability, not resource allocation

It may be a subtle difference, but knowing when employees are available is usually the end goal. It certainly is for this discussion. Each bar on the Availability graph illustrates how available employees are. The larger the bar, the more available they are. No bar, no availability. Full bar, fully available. Simply choose a person from the dropdown list, and you'll see when they might be ready to work on your project.



Assign employees by skill

Have you ever wanted to search for engineers or other skilled employees by a specified skill. E.g. "Engineer 1" or "Engineer 2" or "Surveyor". It turns out, you can assign skills to every employee. Later, you can search for those skills when assigning people to your project. The image below illustrates assigning by skill. When you take a closer look at that image, you see employee availability for each person found.

Assign users by skill


Click any availability, and the Resource Allocation window opens. It shows the bar chart for that person. This lets you dig deeper and see the exact projects and tasks that person are already working on. Knowing that can help you decide if this person is correct for your job.

Look below for that window.

The Resource Allocation window also lets you find others that might be free in upcoming weeks or months.



consultants love ST

"Dan is not available for three months. Pick someone else."




Doesn't the office manager already know this?

True, in smaller offices, the office manager knows who's working on what. That's her job. But larger organizations, with people contributing to many cross-functional disciplines and projects is a harder job. That is why the window below exists. It shows exactly when the person is free to work. And lets you search in many different ways.

  1. You can examine a single employee
  2. Or, you can see availability for an entire workgroup
  3. You can see availability by selected skill
  4. You can find people by role, such as project manager or salesperson
  5. You can search a specific project only
  6. Or limit the search to a folder that contains some projects
  7. Or limit it to a portfolio of projects


Employee Availability



consultants love ST

"I would never have found you without this resource thing"

"Glad you did!"



Trascription: Are you with an engineering or consulting organization?

If so, here’s a question:

How do you know when your employees are available to work on new projects and tasks?

Do you have a chart for upcoming availability?

Or a tool for task scheduling?

Standard Time® does!

There’s a nice graph showing upcoming weeks and months. Choose any employee, or the whole organization. You’ll see tasks assigned to employees, and exactly when those employees become available for new work.

What a simple way to manage projects!

- Find tasks that are taking too long
- Find employees that are over or under allocated
- Find resources by skill

Take a look at Standard Time today! It’s more than just a timesheet; it’s a whole new project planning tool.

Click to download now.


Watch YouTube playlist of whiteboard time tracking videos








    More videos to explore

  • Whiteboard (60 sec)

    Introductions to time tracking and project management. Get ideas, get inspired, try new things, and learn what your timesheet can do Read More
  • Instructional (3 - 6 min)

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  • Interviews (2 - 3 min)

    Interviews about timesheets, project tracking, PTO, and management techniques. Get the general concepts of time and project tracking. Read More
  • Old-Timey (60 sec)

    Tracking time and expenses in the modern world? See the most modern technique for time sheets and time management Read More
  • Animated (30 sec)

    Introduce and inspire use of the timesheet and project management techniques. You will learn what can be done and be tempted to try it. Read More
  • Cartoons (60 sec)

    The lighter side of time tracking and project management, in cartoon format. Learn what the makers of Standard Time really think! Read More
  • Quick Questions (2 - 4 min)

    Answers to quick questions we have received regarding the employee timesheet, projects tracking, and PTO. See the product in action. Read More
  • Short Intros (60 sec)

    Short intros to the basics of time tracking and project management techniques. Learn how employees use the timesheet. Read More
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